Job Description

We are seeking a highly organized and proactive Virtual Executive Assistant to support the owner and founder of a busy criminal defense and family law firm. The ideal candidate will assist with both professional and personal tasks, ensuring smooth operations, clear communication, and excellent time management. Responsibilities: • Administrative Support: Serve as the right hand to the owner in all communications, including managing their inbox, calendar, and daily schedules. • Task Management : Listen to recorded meetings and voice notes via Otter AI and Zoom, capturing action items, and tracking deadlines. Regularly follow up on assignments to ensure tasks are completed on time. • Email Management : Organize and prioritize incoming emails, responding when necessary and applying rules for filtering and sorting messages based on urgency. • Calendar Management : Manage the owner’s calendar using systems like Microsoft Outlook and Apple Calendar. Schedule meetings, events, and travel, taking into account availability and travel time. • Meeting Coordination : Organize and prepare for meetings, ensuring that the owner is always briefed and prepared with the necessary documents or background information. • Travel Arrangements : Book and manage all travel and accommodation arrangements, including flights, hotels, and ground transportation. • Inventory and Supplies : Monitor office and personal supply levels, placing orders as needed. • CRM : Manager projects via Monday.com and manage legal tasks on Clio. • Special Projects : Assist with other administrative or personal tasks as assigned. • Personal Items : Helping owner manage personal items, including family trips and appointments. Qualifications: • Experience : 4+ years as an Executive Assistant or similar role, preferably in a legal, corporate, or fast-paced environment. • Organizational Skills : Excellent organizational skills with a keen eye for detail and the ability to manage multiple priorities. • Tech-Savvy : Proficient with Google Docs, Microsoft Outlook, Calendar, Zoom, and other office tools. Able to quickly learn firm-specific systems (e.g., Case Management System). • Communication : Excellent written and verbal communication skills in English (minimum B2 level), with a clear understanding of conversational nuances. • Self-Starter : Ability to work independently, anticipate needs, and take initiative without constant supervision. • Adaptability: Comfortable with adjusting priorities based on the owner’s needs, including handling both professional and personal tasks. Hours : Open to work outside normal work hours depending on the Owner’s needs. Familiarity with legal environments, especially in criminal defense or family law, is an advantage. About Company: Martine Law is a dedicated Minnesota-based law firm committed to protecting good people during hard times. We specialize in criminal defense and family law, offering personalized, compassionate, and effective legal representation to our clients. Our experienced team handles a wide range of cases, from petty misdemeanors to serious felonies, as well as complex family law issues such as divorce and child custody. We pride ourselves on our core values of trustworthiness, honesty, ethics, respect, hard work, and excellence, ensuring that each client receives the dedicated advocacy they deserve.

Job Tags

Remote job, Felony friendly,

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